Main Functions:
To conduct examinations: in-semester and end-semester examinations for undergraduate (UG) and postgraduate (PG) programmes and to maintain necessary documents & records.
To organize evaluation of answer scripts, to declare results, to organize awarding of degrees and to redress grievances regarding examinations and evaluation and also to maintain necessary records & documents in connection to the above.
To attend and assist in convening meetings of the Governing Body, Academic Council and such other committees as may be specified for discharging the exam duties.
To perform any other functions as per the statutes, rules and the directions of the principal.
Question paper setting: Question papers are set in each subject in sets of 2/3. The tasks include preparing the list of examiners, contacting them, getting question papers with a detailed scheme of evaluation, disbursing remuneration, proofreading & printing, printing of answer booklets, coding if necessary, preserving and selecting a particular set at random.
Internal Examinations: Internal examinations are conducted in the college as per the statutes of autonomy and the regulations of the college for awarding Internal Assessment marks.
There will be two Internal examinations for every paper, for all classes in each semester. These examinations will be in August & September in the odd semester and for in January & February/March in the even semesters.
The tasks for the examinations include organizing the Examination Committee, preparing the timetable, organizing room invigilation, getting question papers prepared, deciding the duration of examination, arranging for answer paper booklets.
Seminars, Quizzes, Assignments, Projects, etc.: Collecting the data from the respective Deans/HoDs, inspection of records, record entries.
Co-curricular & Extra-curricular activities: Internal Marks are to be collected from the respective Deans/HoDs, making entries, to be made in registers and electronic format.
UG Examinations: The functions include:
Board of Appointment of Examiners: BOAE is set up as per the regulations of the college for each course / subject / faculty. The Controller of Examinations will be the Chairman of the BOAE.
Examination Application Forms: These to be collected from each candidate. Examination fees, printing of application forms, processing and preparing the list of eligible candidates are based on the certification by the Principal.
Question paper setting: Question papers are set in each subject in sets of 2/3. The tasks include preparing the list of examiners, contacting them, getting question papers with a detailed scheme of evaluation, disbursing remuneration, proofreading & printing, printing of answer booklets, coding if necessary, preserving and selecting a particular set at random.
Timetable: Draft & final timetable for each semester at least 15 days before the examinations.
Practical Examinations: Practical examinations are to be conducted for all papers with practicals in each semester. The tasks consist of preparing the list of practical examiners, timetable, attendance certificates and remuneration for external examiners, and making entries in appropriate registers. Practical examinations are to be conducted before the commencement of end-semester examinations, project report evaluations and viva-voce examination on the project reports.
Office Superintendent: A Chief office superintendent is appointed for each end-semester examination. Room invigilation and other processes of conducting the examinations are the responsibilities of the Chief office superintendent.
Central Valuation: The evaluation process begins within a week of end of semester examinations. Qualified internal examiners will evaluate the answer scripts. The tasks include preparing the list of examiners, timetable for central valuation, appointing the chief examiner, disbursing remuneration in the form of TA, DA, local allowance, remuneration per paper and other permissible allowances.
Tabulation: Tabulation registers are to be maintained manually and also in the form of soft copies. Tabulators are to be appointed. Result sheets are to be prepared with all the details as per the regulations. Software is to be built up for recording marks of all groups, declaration of class, grade and grade point average.
Declaration of results: Result sheets are to be published on notice boards and internet within a definite time frame and the same should also be released to the press.
Revaluation, Retotalling, personal viewing, rejection of results, grievances, etc: Prescribing the time limit, collection of fees, following up & other related duties as per the regulations and rules.
Internal Assessment Examinations: There will be two Internal examinations for all programmes in each semester. Such examinations are held in November & January in odd semesters, April & June in even semesters. The tasks are the same as in UG exams.
Seminars, Quizzes, Assignments, Projects, etc.: Marks are to be collected from HoDs, inspection of records, entries to be made in registers and electronic format.
Attendance: as per the regulations.
End-Semester Examinations: At the end of each semester, there will be central examinations conducted for all programmes.
Postgraduate examinations: The procedure is the same as in UG examinations except the fact that there is double valuation for the end-semester examinations. The marks are recorded in separate mark sheets.
Central evaluation by the internal examiners is done first. List of external valuers is to be prepared. Papers may have to be sent / taken personally to these valuers. Compulsory viva voce examinations and project report evaluations are done.
Software is to be built for PG examinations also. Chief office Superintendent for examinations and a Chief for central evaluations may have to be appointed separately for PG examinations. Examination fees, paper setting remuneration, practical examination remuneration, TA, DA, evaluation remuneration & local allowances are to be determined independently of UG examinations.
The Controller of Examinations is generally empowered to do all such acts as may be necessary for effectively managing a credible and transparent evaluation system.
Dr. Sreedhara HG, MA, Ph.D
Controller of Examinations, Vivekananda College of Arts, Acience and Commerce (Autonomous),
Puttur, D.K. 574 203, Karnataka
email: regeval@vcputtur.ac.in
Mobile :
The College is located in the outskirts of Puttur town beside Mysore – Mangalore State Highway, spread over a sprawling campus of nearly 50 acres dotted with green vegetation.
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